EFFECTIVE: September 10, 2014
APPROVED: September 10, 2014
REFERENCES: State and Federal Law
/ Richard E. Martinez, Jr. /
Mr. Richard E. Martinez Jr., Chair
It is the policy of the Board that all employees who are placed on notice of litigation that has commenced, or that is reasonably anticipated, shall preserve evidence that might be relevant to the litigation or potential litigation, including paper and electronic records and physical evidence. Records required to be preserved include all documents, e-mails, reports, photographs, videos, films, drawings, recordings, voice mail messages, or any other form of written or electronic communications related to the claim or potential claim.
This policy applies to all employees of the State Board for Community Colleges and Occupational Education throughout the State.
The System President shall develop a system-wide procedure documenting the process for creation, distribution, and implementation of litigation hold notices to assure evidence preservation.