COLORADO COMMUNITY COLLEGE SYSTEM
SYSTEM PROCEDURE

REGISTRATION AND STUDENT LOAD

SP 4-10b

EFFECTIVE: June 17, 2019

REFERENCES: CCCS Board Policy 4-10; C.R.S. 23-7-110; CRS 23-60-101, 102, 103, 201; CRS 23-5-106; CRS 22-34-101; CRS 22-35-102, et seq.; CRS 16-11-212, CRS 25-4-901-907

APPROVED:

       / Joseph A. Garcia /
Joseph A. Garcia, Chancellor

Purpose

This procedure concerns the registration of students at the Colorado Community College System (CCCS or System) and establishes a procedure for student load, time status, late registration, and academic renewal.

Scope

The procedure applies to all Colleges within the System.

Definitions

Student: Anyone who has been admitted to a CCCS institution and is not Inactive as that term is defined in SP 4-10a.

Registered Student: Any student who is actively registered in at least one course for the specified term(s). (Note:  Students who are withdrawn after census are still counted as registered.)

Census: The latest point at which a student can drop a class without penalty. The census date will vary depending on the length and start date of the class.

Full-Time Student: A student enrolled in 12 or more credit hours per term. (Note: students must enroll in 30 hours per year to graduate from a 60 credit hour program in two years [15 hours for Fall and Spring or 12 hours for each Fall and Spring, and 6 hours for Summer].)

Annualized Full-Time Enrollment (AFTE): An undergraduate level student enrolled in 30 credit hours per year or a graduate level student enrolled in 24 credit hours per year.

Procedure

Student Load by Term:

The definitions for Student Load for Fall and Spring semesters are as follows:

  • 12+ credits = Full-time*
  • 9-11.99 credits = ¾ time
  • 6-8.99 credits = ½ time
  • .01-5.99 credits = Less than ½ time
  • 0 credits = Not enrolled

The definitions for Student Load for Summer are as follows:

  • 6+ credits = Full-time
  • 3-5.99 credits = ½ time
  • .01-2.99 credits = Less than ½ time
  • 0 credits = Not enrolled

*Students are encouraged to enroll in a minimum of 15 credit hours in the Fall and Spring, as 30 degree required credit hours is the minimum number of credit hours required to ensure on-time completion of a 60 credit degree in two years. Students who enroll in 12 credits for the Fall and Spring semesters and 6 credits for the Summer will also be considered on track to complete a 60 credit degree in two years.

Maximum Student Load per Term:

The maximum student load per term is 18 credits for undergraduates unless an override has been granted by a System college. The maximum load for graduate programs shall be set based on the individual program accreditation standards. Individual colleges will develop procedures for override of credit limits, ensuring procedures are designed to take into account student success. Colleges may choose to set lower credit limits for shorter terms, as long as they remain compliant with Student Load requirements.

Late Registration and Overrides:

Self-service registration will be available until the end of the first week of the course unless a more restrictive time limitation has been established by the individual institution. Colleges may extend self-service registration for certain courses until Census, if late registration has not been shown to adversely affect student success in such courses. Walk-in registration may be available until Census as long as the necessary approvals are obtained.  Individual colleges will develop procedures for the approval of late registration, ensuring student success is considered as part of the approval process. Due to Colorado Opportunity Fund (COF) restrictions, registration after Census may not be permitted unless there is an institutional error.

Disclaimer

To the extent that any provision of this SP is inconsistent with State or Federal law or existing State Board for Community Colleges and Occupational Education Policies (BPs), the law and BPs shall supersede and control.

Nothing in this SP is intended to create (nor shall be construed as creating) an express or implied contract or to guarantee for any term or to promise that any specific process, procedures or practice will be followed or benefit provided by the System.

Revising this Procedure

CCCS reserves the right to change any provision or requirement of this procedure at any time and the change shall become effective immediately.