State Board

BP 3-10 – Administration of Personnel

STATE BOARD FOR COMMUNITY COLLEGE AND OCCUPATIONAL EDUCATION
Administration of Personnel

BP 3-10

APPROVED: February 14, 1991
EFFECTIVE: February 14, 1991
REVISED: December 8, 1994
REREVISED: December 14, 1995
REPEALED: September 14, 2000
READOPTED: August 25, 2001
REVISED: June 7, 2002
REVISED: December 10, 2014

REFERENCES: Colorado Constitution, Sec. 13, Art.XII; C.R.S. 24-50-135; C.R.S. 23-60-104(4)

ISSUED BY:

/ Richard E. Martinez, Jr. /

Richard E. Martinez Jr., Chair

Policy Statement

The purpose of this policy is to define the various types of employees that are employed within the Colorado Community College System (System).

Scope

This policy applies to all employees of the Community Colleges within the System and its System office.

Classified Employees

Classified employees are those who fill permanent (full-time or part-time) or temporary positions within the Colorado State Personnel System, as defined by the State of Colorado Department of Personnel Board Rules and Personnel Director’s Administrative Procedures. The hiring authority for classified employees is the System or College President or his/her designee.

These employees are subject to the rules of the State Personnel System. The Board may establish policies and the System President may establish procedures for classified employees, which are not in conflict with Department of Personnel Board Rules and Personnel Director’s Administrative Procedures. Temporary classified positions shall not work more than 28 hours in a work week.

Non-Classified Employees

Non-classified employees are those who fill positions which are exempt from the State Personnel System, pursuant to C.R.S. 24-50-135(1). Non-classified positions shall be assigned by the System or College President, or his/her designee, to one of the following categories:

Presidents:

Presidents include the System President and the College Presidents within the System. The employment of Presidents is subject to the terms and conditions of their contracts and to BP 3-15, Conditions of Employment for College Presidents, and BP 3-16, “Conditions of Employment for System President”.

Faculty:

Faculty employees are those whose assignments are comprised of at least one-half of duties as a teacher, which may include but not be limited to, program coordination/development and related activities. Counselors and librarians holding faculty contracts prior to July 1, 1995 may also be treated as faculty. Faculty members shall be assigned status according to one of the following:

Regular Faculty

Regular faculty may be full-time or part-time and are contracted on a provisional or non-provisional basis for at least one-half of a full-time equivalent workload. Regular faculty positions are funded entirely by funds appropriated to the Board by the General Assembly and allocated by the Board to a College, and/or funds received from a school district for purposes of providing
secondary vocational education (state funds). Faculty members who were hired to fill provisional or non-provisional positions funded by state funds and who are assigned involuntarily or temporarily to a position funded in whole or in part by non-state funds shall retain their status as regular faculty members. Regular faculty members have rights as defined in BP 3-20, Due Process for Faculty.

Limited Faculty

Limited faculty may be full-time or part-time and hold contracts that are expressly limited so as to carry no expectancy of continued employment beyond the term of the contract, as determined by the College President. Limited faculty employment in state-funded positions shall not extend beyond three years. Limited faculty employment may be extended beyond three years only if the position is funded from other than State funds. State funds are defined in BP 3-20. Limited faculty are subject to the terms of their contract.

Instructor:

Those hired to teach on a temporary as needed basis at an hourly rate within a range established by the Board. Any such appointment shall be for less than one academic year. Successive appointments may be made on an unlimited basis. Instructors are subject to the terms of their appointment and have no benefits except those provided by law. College presidents shall establish employment standards for instructors, including but not limited to, workload, hiring procedures, performance evaluation, personnel records and other related issues, consistent with system guidelines.

Administrators, Professional and Technical Staff:

Administrators, professional and technical staff are those employees whose duties are comprised of more than 50% administrative, supervisory, professional and/or technical duties performed by positions that have been exempted from the State Personnel System. This includes those College and System administrators hired on or after December 8, 1985, except the President. Administrators, professional and technical staff are at-will and subject to the terms of their letters of appointment. These staff shall have status according to one of the following:

Regular Staff

Those employees hired full-time or part-time with a regular schedule, including those hired to fill interim appointments.

Seasonal Staff

Those employees hired to work during seasonal periods and whose positions are scheduled to end when the seasonal program ends. Seasonal status must be approved through established State regulations.

Hourly Staff

Those employees hired on an irregular (non-traditional) schedule. These appointments may include, but are not limited to, advisors, tutors, and course developers. Hourly staff shall not work more than 28 hours in a workweek.

Temporary Staff

Those employees hired to work on a temporary basis to fill a temporary need. Temporary appointments shall not exceed 12 months, except as approved by the System or College President. Temporary staff shall not work more than 28 hours in a workweek, except those working as a PERA retiree.

Administrators Hired Prior to December 8, 1985:

Those College employees who held a regular administrator position as defined by their contract and BP 3-23, Due Process for Administrators Hired Prior to Dec. 8, 1985, and who have been continuously employed with the System since that date.

Students: (see footnote)

Students are those who work within the System while they are enrolled in at least 6 credit hours. Student employees are subject to the rules of the funding source for the position they hold and employment records are subject to the Family Educational Rights and Privacy Act (FERPA). Student employees are limited to working no more than 20 hours a week when classes are in session. Student employees may work up to 28 hours a week, during academic breaks or breaks between terms at the discretion of the college. Student employees may include:

Student Hourly

Student hourly employees must be enrolled and regularly attending classes, taking no more than one term off from classes.

Work Study

Work study employees are subject to the terms and conditions of Financial Aid.

Volunteers:

Volunteers are those individuals who volunteer their time without expectation of payment or permanent employment. Volunteers are subject to the terms of their assignment. Per the Fair Labor Standards Act, current non-exempt employees may not waive their right to compensation by volunteering their time.

Procedures

The System President shall promulgate such procedures as may be needed to implement this policy.

Footnote:

FICA regulations provide that an employee whose services are incident to and for the purpose of pursuing a course of study has the status of a student. If an employee is a full-time employee then the employee’s services are not incident to and for the purpose of pursuing a course of study.