Finance & Administration

The Finance & Administration department:

  • Oversees, as Chief Financial Officer for 13 Colorado community colleges, the functions of accounting, payroll, accounts payable, internal audit, system-wide budgeting. The System serves about 50,000 students, which is equal to about 34,000 full-time equivalent students, with annual revenues of about $397,000,000 including current and plant funds.
  • Develops system-wide fiscal policies for recommendation to the President and Board.
  • Supervises the facilities planning and development function for the System.
  • Liaison for the System with the staff of the State Legislature, Office of State Planning and Budget, State Controller, Colorado Commission on Higher Education and other colleges, universities, agencies and organizations on financial matters of mutual concern.
  • Provides Internal Audit Services to the colleges.
  • Prepares System-wide Financial Statements.

Forms, Policies, & Handbooks


Forms/Procedures Link/
CCCS System Accounting Procedures (SAP) Manual
New Account Request Form
Org Code Delegations & Approvals/ Signature Delegation/ Self Service Banner (SSB) Access Request – for Org Code Owner Form


Forms Link/
Appendix I: Instructions for Decision Item & Supplemental Requests
Appendix II: System Office Decision Item Change Request Form
Appendix III: System Office Supplemental Request Form

Purchasing & Requisitions

Forms/Procedures Link/
ABCs of Purchasing Process
Approval Request Form (ARF)
Approval Request Form – Travel Calculation Sheet
Approved Vendors for Services
Banner Purchasing Manual
Catering & Food Purchase Authorized Accounts
Disposal / Replacement Report
Exhibit IC – Independent Contractor Status
Official Function Payment Request Form
Official Function Policy
Pay Direct Request Form
Purchase Requisition Form
Tax Exemption Certificate for CCCS
W-9 (to be completed by vendor)
Procurement Card (PCard) Forms and Resources
P-Cardholder Handbook 2014 – CCCS
P-Card Application
P-Card Audit Checklist
State of Colorado Commercial Card Program (Travel Card / P-Card)
P-Card Monthly Certification and Approvals Form
P-Card Program Handbook – College Level (Requirements & Guidelines)
Top Ten Best P-Card Practices
State of Colorado Purchasing Policies
Contract Policies Issued by the State Controller
Purchase Order Terms and Conditions (T & C)

State of Colorado Contract Forms

Form Link/
Personal Services Contract
Interagency Agreement
Grant Agreement
Special Provisions
Office of the State Controller – Model Contracts, Forms and Tools
State Contract Fiscal Rules – Central Contracts Unit (CCU)

State of Colorado - Office of the State Architect

Form Link/
State Buildings Programs – including project management contract forms
State Real Estate Programs – including lease forms, amendments and easement agreements

State of Colorado Signature Pages

Form Link/
Contract – Signature Page
Inter-Agency Agreements – Signature Page
Assignments – Signature Page
Grants – Signature Page
Real Property Leases – Signature Page
Staff Info/Location for Central Contract Unit (CCU)

Vendor Relations

Form Link/
Scope of Work, PERA template
Vendor Disclosure Statement
W-9 – Request for Taxpayer Identification Number and Certification

Tuition Assistance

Form Link/Download
Fall 2015-Summer 2016 Tuition Reimbursement Application Part I and II
Fall 2015-Summer 2016 Tuition Reimbursement Application Calculation Part III
Fall 2014-Summer 2015 Tuition Reimbursement Application-Part I and II
Fall 2014-Summer 2015 Tuition Reimbursement Application Calculation – Part III
Tuition Reimbursement Contact Information

Travel Expense

Form Link/
Airline “BH” Travel Numbers / Instructions in Obtaining a Travel Number
Travel Expense Form effective January 1, 2015
Travel Expense Form effective through December 31, 2014
Travel Expense Form for Non-Employees effective January 1, 2015
Travel Expense Form for Non-Employees effective through December 31, 2014
Out-of-State / Country Travel Request & Authorization Form (CCCS Staff use ARF for Travel)
Travel Reimbursement Information
Authorized Per Diem Meal Reimbursement Rates (CCCS In-state/Out-of-state)
Colorado Eligible Mileage from CCCS Lowry Campus Office and mileage chart from CCCS to metro area locations
Corporate Travel Card Application
Travel Guidelines & Tips
Waiver of Liability for Domestic/International Travel (Student Only)

Motor Pool

Form Link/
Motor Pool Car Request (State ID required)  {CCCS Staff use this form for approvals}
State Fleet Management / Motor Pool Information
Fleet Management / Motor Pool reservation service provides access to Motor Pool reservations 24 hours a day, Register for New Account & Rental Rates

Miscellaneous Forms

Form Link/
Art Reproduction Request / Quick Copy Form
Certification for Personal Services Agreement Form (HR)
Contract Routing Form for CCCS (also Agreements & Leases)
Memorandum of Understanding (MOU) template
MOU Instructions
MOU Routing Slip
Name Badge & Business Card Order Form
Personnel Requisition / Change Form
     Personnel Requisition Routing Slip