STATE BOARD FOR COMMUNITY COLLEGES AND OCCUPATIONAL EDUCATION NOTICE OF REGULAR MEETING

JUNE 9, 2004 PUEBLO COMMUNITY COLLEGE 900 West Orman Avenue, Pueblo, Colorado

9:00

A.M. WED., JUNE 9, 2004

I.

CALL TO ORDER

A. Pledge of Allegiance

B. Roll Call

II. APPROVAL OF AGENDA

III. APPROVAL OF MINUTES

• Regular Meeting of May 13, 2004

• Special Board Meeting of May 27, 2004

IV. PUBLIC COMMENTS

Members of the public are invited to address the Board at this time regarding any issue not on the agenda. Remarks may be limited by the Chair.

V. REPORTS

A. Student Representative, Mr. Chris Jones

B. Faculty Representative, Mr. John Salladay

C. Chair / Interim System President, Ms. Patty Erjavec

D. Chief Operating Officer, Mr. George Delaney

E. AHEC Board Report, Ms. Jeannie Reeser

VI. DISCUSSION AND POSSIBLE ACTION

A. Contract Renewal for Dr. Bert Glandon, President of Arapahoe Community College (page 14)

B. System Budget Allocations for FY 2004-2005 (page 15)

C. Proposed Changes to Mandatory Student Fees at Community College of Denver (page 17)

D. Pueblo Community College Southwest Center-Cortez Site Facility Lease (page 19)

E. Renewal of Designated Area Vocational School Approval (page 35)

F. Action Plans Resolution (page 41)

G. Possible Action from Work Session – Hand Carried

VII. OTHER ISSUES OF CONCERN TO THE BOARD

VIII. EXECUTIVE SESSION

Colorado Revised Statutes section 24-6-402 (3)(b)(I) provides that governing boards of state institutions of higher education may, upon their own affirmative vote, hold executive sessions to consider the appointment or employment of a public official or employee or the dismissal, discipline, promotion, or compensation of a public official or employee. The purpose of this executive session is to discuss the Presidential vacancies at Red Rocks Community College, Colorado Northwestern Community College and the System Office; and Presidential Salaries for FY 2004-2005.

IX. ADJOURNMENT

MINUTES OF REGULAR MEETING

MAY 13, 2004

SYSTEM BOARD ROOM COLORADO COMMUNITY COLLEGE SYSTEM 9101 EAST LOWRY BLVD. DENVER, CO 80230

I. CALL TO ORDER

The chair called the meeting to order at approximately 11:30 a.m.

Chairwoman Erjavec led in the Pledge of Allegiance.

Roll Call: Members Present:

Patty Erjavec, Chair Tamra Ward, Vice Chair Steve Chapman Barbara McKellar Ralph Nagel Andy Wyatt (via conference call) John Salladay Chris Jones (arrived late)

Members Absent:

Kurt Culbertson Jeannie Reeser

II. APPROVAL OF AGENDA

MOTION

Barbara McKellar moved to approve the agenda. Tamra Ward seconded the motion.

Mr. Chapman asked if the executive session would be moved to the end of the meeting. Chair Erjavec indicated executive session would be moved to the end of meeting to be respectful of attendees’ time.

VOTE

There was no opposition to the motion to approve the agenda and move executive session to the end of the meeting.

III. APPROVAL OF MINUTES

• Regular Meeting of April 14, 2004

• Special Board Meeting of April 27, 2004

MOTION

Andy Wyatt moved to approve the minutes of the regular meeting of April 14, 2003 as submitted.

John Salladay seconded the motion.

Ms. Ward indicated there was one correction. The name Lorrie Toni should be changed to Lori Monk.

VOTE

There was no opposition to the motion to approve the minutes as submitted, with the correction noted by Ms. Ward.

MOTION

Tamra Ward moved to approve the minutes of the special board meeting of April 27, 2004. Ralph Nagel seconded the motion.

VOTE

There was no opposition to the motion to approve the minutes as submitted.

IV. RECESS TO EXECUTIVE SESSION (Executive Session was done at end of meeting so presidents/staff/public wouldn’t have to wait.)

Colorado Revised Statutes section 24-6-402 (3)(b)(I) provides that governing boards of state institutions of higher education may, upon their own affirmative vote, hold executive sessions to consider the appointment or employment of a public official or employee or the dismissal, discipline, promotion, or compensation of a public official or employee. The purpose of this executive session is to conduct the evaluation of Dr. Eric Reno, President of Red Rocks Community College and Dr. Bert Glandon, President of Arapahoe Community College. Also the Board will consider the Presidential vacancy at Colorado Northwestern Community College.

V. CONVENE TO OPEN SESSION (Board adjourned after Executive Session)

VI. PUBLIC COMMENTS

Members of the public were invited to address the Board at this time regarding any issue not on the agenda. The Chair called upon:

Joan Johnson, CCHE – Ms. Johnson provided an update in terms of capital construction and controlled maintenance. She indicated that the sunset on the capital construction/controlled maintenance committee was legislatively extended for another 5 years. The committee will work mostly on cash funded projects in Higher Ed. Ms. Johnson requested that the Board and Presidents think about a new concept regarding to funding controlled maintenance. She suggested that students at community colleges, following CCHE policy, be asked to vote on a student fee, dedicated to controlled maintenance, to go into central pot at the System. Within our system, only FRCC is large enough to possibly be able to generate enough money to cover sizable, controlled maintenance projects. Ms. Johnson doesn’t anticipate new money for capital construction or controlled maintenance. Of what will exist, 66% will go to roads. Failure to start this fund may result in closure of buildings due to safety issues. Ms. Johnson asked for reaction from our Board. Ms. Ward indicated it sounds like a logical, systematic approach, which makes sense as CCCS is already moving to a systemized approach in regards to other manners of conducting business. Ms. Johnson indicated that there are many options for how you could implement this type of fee, and it could be beneficial if we move to enterprise status in the future.

Dr. Christine Johnson, President of CCD, read an official commendation received by CCD from the 64^th General Assembly, for its good work as a community college.

VII. REPORTS

A. Student Representative, Mr. Christopher Jones

The Chair introduced Mr. Chris Jones, the State Student Advisory Council representative

to the State Board. He provided an end-of-year report of SSAC activities, noting that the

group was active and involved.

He reported that SSAC recently hosted their Rising Star Awards Program. President of the year was Dr. Reno of Red Rocks Community College, and he was acknowledged for his dedicated service. Mr. Jones also indicated that SSAC recognized retiring Presidents, Dr. Tom Gonzales and Dr. Bruce Perryman. Additionally, he thanked Dr. Peter Angstadt for his service on behalf of students. Advocate of the Year went to TSJC Student Life Director, Rick Siacca. Election of officers was held and they have a full slate of new officers. David Strungis from FRCC Westminster will be the new Student Rep to the Board. Mr. Jones summarized the year and advised the Board that SSAC monitored and supported legislation over the year; sending over 2600 letters to the legislature. In addition, 60 students participated in a fall conference for student leaders.

B. Faculty Representative, Mr. John Salladay

Mr. Salladay reported that faculty are wrapping up the end of the semester and many who

are not employed on 12 month contracts are looking forward to summer break.

Additionally, they are anxiously awaiting the final word on legislative outcomes.

C. Chair/Interim President’s Report, Ms. Patty Erjavec

Patty Erjavec… expressed gratitude at being able to participate in graduations on behalf of the Board. She acknowledged the difficult year we have had and thanked all constituents for their support. She indicated that it is very worthwhile when you have an opportunity to attend the graduations and experience the pride and joy of students and their families at graduation. On an additional note, she indicated her daughter recently attended the State FBLA Conference held in Vail and that she had a wonderful time and learned a great deal.

However, her daughter was quite surprised to see her mother’s name in the conference program, as she had no idea that her mother had any connection with FBLA!

D. Chief Operating Officer, Mr. George Delaney

Mr. Delaney advised the Board that for the second year in a row, Colorado received a federal Perkins bonus (performance incentive) for doing well in meeting national goals. Colorado was awarded $750,000, which will be divided into thirds and utilized for the System, the State Workforce Council and Adult Education (CDE). It is the intent of CCCS to try to use it in nursing program enhancements.

Mr. Delaney also advised the attendees that the Board offered Dr. Janet Gullickson the presidency of FRCC. She accepted and is scheduled to start July 1, 2004. Mr. Delaney is looking forward to her arrival and she will work for a short period in June with Dr. Gonzales to transition.

Geoff Barsch has resigned and will be going to work for the Colo. School of Mines. He will be a big loss to our system.

Dr. Peter Angstadt is leaving CNCC. He accepted the position of President of Rogue CC in Oregon. He will be leaving June 1, 2004 to start in Oregon on June 14, 2004.

E. AHEC Board Report, Ms. Jeannie Reeser

Ms. Reeser was absent.

VIII. DISCUSSION AND POSSIBLE ACTION

She invited Mr. Delaney to introduce VIII.F. System Budget Allocations FY 2004-2005.

A. Budget Allocation Formula FY 2004-2005

George Delaney, Chief Operating Officer and Geoff Barsch, Director Of Budgets

George covered the agenda item from page 13 and the handouts attached. George reminded the Board to keep in mind that the formula uses a size factor and assumes a 10% budget reduction at CNCC. George made special note of the allocations to Lowry, CCCS and the System Office. He recommends that the Board should approve the budget for everything except the system office and Lowry, based on the changes from this morning.

Ralph Nagel discussed his concern regarding the plans of colleges who need to make cuts, and a desire to have them report to the Board the status of those cuts. George suggested and Mr. Nagel moved that the President and Business Officer from each of the four colleges who have to make budget cuts due to the revised budget formula, submit a letter to the Board with a proposal of how they will implement the cuts necessary for FY 2005. The letters should be submitted to the Board prior to the end of May 2004. The colleges required to submit letters will be TSJC, PCC, PPCC and CNCC.

After the initial motion was read back to the Board, Mr. Nagel wanted to add that the letters should include information confirming that the cuts had been made and a three year budget projection reflecting of the pending cuts.

Presidents Garcia, Armijo, Hollenbeck and Davis spoke against the three year submittal of plans for cuts, explaining that it is difficult to predict until more information on legislative allocations, enrollment, etc. are available. Projecting cuts three years in advance could adversely and needlessly impact staff and community in a negative way. Mr. Nagel believes that early, advance planning makes a hard situation easier to deal with. Barbara McKellar agreed with Ralph on wanting three-year projections. Ms. Erjavec pointed out that this could possibly create four sets of projections that could become confusing, if appropriate guidelines for the request are not established. Mr. Nagel said colleges should replicate 2005 plans, two times with adjustments for inflationary projections in terms of costs, enrollments, etc. Steve Chapman and Tamra Ward proposed amended language that would include a request that the affected colleges estimate the 2006 cuts 6 months after the 2005 proposals were submitted.

At that point, Mr. Nagel withdrew his amendment, but continued to suggest that the plans should have projections for three years.

MOTION

Ralph Nagel moved that the Board approve the Budget Allocation Formula FY 2004-2005 as presented, with the system administration budgets to be approved later. Additionally, he moved that the President and Business Officer from each of the four colleges who have to make budget cuts due to the revised budget formula, submit a letter to the Board with a proposal of how they will implement the cuts necessary for FY 2005. The letters must be submitted to the Board prior to the end of May 2004. The colleges required to submit letters will be TSJC, PCC, PPCC and CNCC.

Barbara McKellar seconded the motion.

VOTE

There was no objection to the motion.

B. Tuition and Fee Rates for FY 2004-2005 (Hand Carried)

George Delaney, Chief Operating Officer and Geoff Barsch, Director Of Budgets

George covered the content of the agenda item. Table on page 19 contains recommendations to Board on tuition fee changes. It is a revenue neutral proposal. Some presidents concerned about fees increasing above 1.1%, but it is needed in order to stay revenue neutral because of no raise in non-resident tuition. CCCS is estimating 4.2% enrollment growth. George covered hand carry item which talks about individual college fees. CCD’s fees are higher due to student approved fee increases (RTD and Library). PPCC’s student fees are higher due to the childcare center bonds, which were previously voted on and approved by the PPCC students and Board. Residence Hall costs and increases were covered per handout.

MOTION

Barbara McKellar moved that the Board approve the Tuition and Fee Rates for FY 2004-2005 as presented with any final, minor adjustments subject to the System President’s approval.

Ralph Nagel seconded the motion.

VOTE

There was no opposition to the motion.

C. Local District College Allocations for FY 2004-2005

George Delaney, Chief Operating Officer and Geoff Barsch, Director Of Budgets

Ms. Erjavec asked Mr. Delaney to review the Local District College Allocations for FY 2004-2005 for the Board. He reviewed the allocations and noted that the two district colleges agreed to these figures between themselves.

MOTION

Tamra Ward moved that the Board approve the Local District College Allocations for FY 2004-2005 as presented with any final, minor adjustments subject to the System President’s approval.

Steve Chapman seconded the motion.

VOTE

There was no opposition to motion.

D. Area Vocational School Allocations for FY 2004-2005

George Delaney, Chief Operating Officer and Geoff Barsch, Director Of Budgets

Ms. Erjavec asked Mr. Delaney to review the Area Vocational School Allocations for FY 2004-2005 for the Board. He reviewed the allocations and noted that the four area vocational school district colleges agreed to these figures between themselves.

MOTION No actual motion made by a board member

Tamra Ward moved that the Board approve the Area Vocational School Allocations for FY 2004-2005 as presented with any final, minor adjustments subject to the System President’s approval.

Steve Chapman seconded the motion.

VOTE

There was no opposition to motion.

E. Renewal of Designated Area Vocational School Approvals

Barbara McDonnell, Vice President for Legal Affairs and Vocational Education Administration

Ms. McDonnell reported that this agenda item is asking for the renewal of Designated Area Vocational Schools approval. Three schools presented, Warren Tech, Mesa County Career Center and T. H. Pickens Technical Center, have met all requirements for renewal.

Tamra asked for clarification prior to the vote to confirm it is a five-year approval. It was confirmed that it is for a five-year approval.

MOTION

Tamra Ward moved that the Board approve the recommendation to renew designated area vocational school status as presented.

Steve Chapman seconded the motion.

VOTE

There was no objection to the motion.

F. Challenges, Choices and Images Charter School Site at Lowry

George Delaney, Interim Chief Operating Officer, CCCS

George discussed the agenda item. HB 1086 did allow for the Board to approve a site at Lowry for the Charter School. The Charter School want to be at Lowry so students will matriculate to higher education institutions, as well as a desire to have some joint programs and joint use of faculty and staff in curriculum delivery.

Dr. Carolyn Jones, ED, Founder and Principal of CCI. Negotiations have been ongoing for approx. two years. CCI needs to relocate desperately because of growth. Students are excited about coming to Lowry. She asked for Board to give these students a chance to be here as they are minorities and first generation students who need and want this opportunity. Dr. Jones passionately urged the Board to give them a favorable decision to move forward on location of their school at Lowry. She reminded us of the eyesore that the H buildings are. Their ability to develop that site will be good for the aesthetics of the Lowry campus. CCI recognizes the details and discussions will take time and still may eventually fall through, but they are asking for the Board to take action which would allow them to enter into negotiations regarding acquisition of the land currently occupied by the H buildings.

Mr. Delaney advised the Board that this is a motion that will allow for discussions regarding acquisition. No land conveyance will occur without the authority and approval of the Board.

Mr. McKellar asked how does the Board proceed through this process? She asked if we entered into a long-term ground lease, could keep 100% of the income, without having to give 1/3 back to Department of Education? Then, when the property is deeded to us in the future, we could conduct the official sale of the land to CCI. Mr. Delaney advised that could be considered and would be checked into to with bond counsel. Ms. McKellar asked specifically why they (CCI) chose the H Building site. The size, shape, proximity to the other classrooms buildings and the cost of renovation of existing buildings vs. new

building determined the proposed location. Additionally, access in terms of students

arriving and departing campus was considered. Ms. McKellar thanked them for the

confirmation, as she had assumed all of these types of factors had played a part in their

request.

MOTION

Ralph Nagel moved that the Board hereby directs the System to pursue negotiations with

CCI Chart School regarding acquisition of the site on the Lowry campus, which currently

houses the H Buildings.

Steve Chapman seconded the motion.

VOTE

There was no objection to the motion.

G. Election of Officers

NOMINATIONS FOR CHAIR

The Chair recognized Steve Chapman for purposes of a nomination. Steve Chapman nominated and moved that Ms. Erjavec be Chair and Tamra Ward be Vice Chair for the upcoming year.

Barbara McKellar seconded the nominations and motion. There was no opposition to the

motion.

H. Board Policy – Presidents’ Council

Tamra Ward moved that the Board adopt BP 2-15, Presidents’ Council, as revised from

the morning work session. Steve Chapman seconded the motion.

Andy Wyatt requested an e-mail copy of the revised policy.

VOTE

There was not objection to the motion.

IX. OTHER ISSUES OF CONCERN TO THE BOARD

None

IV. EXECUTIVE SESSION (Moved to the end of meeting)

MOTION

Ms. Ward moved that, in accordance with Colorado Revised Statutes section 24-6-402 (3)(b)(I) which provides that governing boards of state institutions of higher education may, upon their own affirmative vote, hold executive sessions to consider the appointment or employment of a public official or employee or the dismissal, discipline, promotion, or compensation of a public official or employee, that the Board recess to executive session with the purpose of conducting the end of term evaluation of Dr. Eric Reno, President of Red Rocks Community College and Dr. Bert Glandon, President of Arapahoe Community College. Also the Board will consider the Presidential vacancy at Colorado Northwestern Community College.

Ralph Nagel seconded the motion, but amended the motion to include adding discussion about the presidential search at Northeastern Junior College to the executive session agenda.

VOTE

There was no opposition to the motion as amended. The Board recessed into executive session at approximately 1:30 p.m.

X. ADJOURNMENT

MOTION

Tamra Ward moved and Barbara McKellar seconded the motion to adjourn the meeting from executive session at approximately 2:55 p.m.

MINUTES OF SPECIAL MEETING

MAY 27, 2004

TELECONFERENCE COLORADO COMMUNITY COLLEGE SYSTEM EXECUTIVE CONFERENCE ROOM 9101 EAST LOWRY BLVD.

DENVER, CO 80230

8:00

A.M., THURSDAY, MAY 27, 2004

I.

CALL TO ORDER

Chair Patty Erjavec called the meeting to order at 8:00 a.m. The roll was called.

MEMBERS PRESENT:

Patty Erjavec Barbara McKellar Ralph Nagel Jeannie Reeser Tamra Ward Andy Wyatt

ABSENT: Steve Chapman Kurt Culbertson Chris Jones John Salladay

II. EXECUTIVE SESSION

MOTION

Tamra Ward moved, according to Colorado Revised Statutes 24-6-402 (3)(b)(I) which provides that governing boards of state institutions of higher education may, upon their own affirmative vote, hold executive sessions to consider the appointment or employment of a public official or employee or the dismissal, discipline, promotion, or compensation of a public official or employee, that the Board recess to executive session with the purpose of discussing the job description for the System President position for the Colorado Community College System and possible candidates for the position.

Ralph Nagel seconded the motion.

VOTE

The motion to go into Executive Session passed unanimously.

The Board convened in Executive Session at 8:05 a.m.

III. ADJOURNMENT MOTION

Tamra Ward moved that the meeting be adjourned. Jeannie Reeser seconded the motion.

VOTE

The motion to adjourn passed unanimously. The meeting was adjourned at approximately 9:10 a.m.

AGENDA ITEM VI.A.

STATE BOARD FOR COMMUNITY COLLEGES AND OCCUPATIONAL EDUCATION

June 9, 2004

TOPIC: Contract Renewal for President Dr. Bert Glandon, Arapahoe Community College

PRESENTED BY: George Delaney, Chief Operating Officer

EXPLANATION:

Dr. Bert Glandon’s contract as President of Arapahoe Community College expires June 30, 2004. George Delaney conducted an evaluation of his performance consistent with SP 3-15, and completed the regular process of evaluation by community and business leaders from throughout the college’s service area as well as faculty, administrators, students and classified employees of the college. President Glandon has completed a self-evaluation and has submitted a set of goals and objectives for the next contract. The Board conducted a formal evaluation conference with President Glandon at its May, 2004 meeting.

ATTACHMENT: None

STAFF RECOMMENDATION:

That the Board offer President Glandon a new contract as President of Arapahoe Community College for a term of three years commencing July 1, 2004, with the other terms and conditions as negotiated by the System President. The Board finds that a term contract is warranted in light of prevailing market conditions and competitive practices in other states.

AGENDA ITEM VI.B. STATE BOARD FOR COMMUNITY COLLEGES AND OCCUPATIONAL EDUCATION

June 9, 2004 TOPIC: System Budget Allocations for FY 2004-2005 PRESENTED BY: George Delaney, Chief Operating Officer and

Geoff Barsch, Director of Budgets EXPLANATION:

Overview:

The Board approved the system budget allocations, with the exception of the System Office and Lowry Campus, at the May Board meeting. The asked to review the action plans for the System Office and Lowry Campus at the June work session, and approve the budgets after that review.

The attached budget recommendations reflect the June work session materials, and are presented for the Board’s review and approval.

ATTACHMENT: CCCS System Allocations for FY 2004-05

RECOMMENDATION: Staff recommends approval of the FY 2004-05 System allocations as presented in the attachment.

1 Actual cash revenue estimate for FY 2004 (Total Spending Authority Allocation FY04.xls) 2 Total FY 2005 GF allocation plus FY 2004 Actual Cash Estimate with FY 2005 tuition increase 3 Actual cash revenue estimate for FY 2003 inflated for tuition increase approved by Board 4 Includes system interest earnings, rent revenue, indirect cost recoveries, and grant revenue

AGENDA ITEM VI.C.

STATE BOARD FOR COMMUNITY COLLEGES AND OCCUPATIONAL EDUCATION

June 9, 2004

TOPIC: Proposed Changes to Mandatory Student Fees at Community College of Denver

PRESENTED BY: George Delaney, Chief Operating Officer, CCCS Christine Johnson, President, Community College of Denver

EXPLANATION:

Per SBCCOES policy, all student fee rates must be approved annually by the Board. This agenda item details a late proposed fee for the Community College of Denver (CCD).

CCD is changing its fee plan as a result of a vote by students at the Auraria Higher Education Center. On April 22 and April 23, 2004, students at CCD, Metropolitan State College of Denver (MSCD), and the University of Colorado at Denver (UCD) voted in favor of a $1 fee, per student, per semester, for the purchase of clean renewable power for the campus. The fee will be in effect from August 23, 2004 through May 12, 2007. The fee will be assessed beginning fall of 2004. This fee will increase the total fees for a full time student enrolled fall and spring from $222 to $224 annually.

ATTACHMENT: Auraria Campus Students Approve Clean Energy Referendum

RECOMMENDATION:

The staff recommends approval of the AHEC Clean Energy Fee for Community College of Denver for FY 2004-2005.

SACAB

Student Advisory Committee to the Auraria Board_____________________

Representing a Shared View Community College of DenverMetropolitan State College of DenverUniversity of Colorado at Denver

FOR IMMEDIATE RELEASE

CONTACT: SACAB 303-556-4589 Student Auxiliary Services 303-556-3447

Auraria Campus Students Approve Clean Energy Referendum

Denver, CO—April 23, 2004 — Auraria Campus students went to the polls on April 21 and 22 and collectively voted in favor of a referendum supporting the purchase of clean renewable electrical power for the Auraria campus from August 23, 2004 through May 12, 2007.

Students at the three higher education institutions: Community College of Denver, Metropolitan State College of Denver, and University of Colorado at Denver, accounted for 1091 votes cast. Of these votes, 1038 or 95% were in favor of the energy referendum and potentially increasing the fee. A total of 53 votes, or 5% of the voters were against the

referendum and a potential increase in the fee.
The voting breakdown is as follows:
Total		Yes	%	No	%
Community College of Denver	112	108	96	4	4
Metropolitan State College of Denver	495	466	94	29	6
University of Colorado at Denver	484	464	96	20	4

The Referendum Election Commission met on the morning of April 23, 2004 in accordance with Referendum Policy, and having not received any petitions or disputes, has declared the vote valid.

Pending finalization of approvals for instituting the fee from the three institutional governing boards, the fee will go into effect beginning in Fall, 2004. The estimated cost of implementing the clean energy program is not to exceed $1.00 per student including institutional collection fees starting Fall semester of 2004.

###

AGENDA ITEM VI.D.

STATE BOARD FOR COMMUNITY COLLEGES AND OCCUPATIONAL EDUCATION

June 9, 2004

TOPIC: Pueblo Community College Southwest Center –Cortez Facility Lease

PRESENTED BY: Dr. Mike Davis, President, PCC

EXPLANATION:

PCC requests approval to enter into a 5-year lease with the PCC Foundation, for a new facility for the Southwest Center in Cortez , Colorado. Relocation into this new facility will enable PCC to consolidate three existing leases, on three separate sites throughout the Cortez area, which currently total $43,980, into one lease totaling $70,681 annually, or $353,405 over the 5-year period.

The new facility is located on the 200 block of Main Street, which is the entrance point into Cortez. The proposed site would be renovated to create a 10,874 gsf of space, which would include 6 classrooms, a biology lab, a computer lab, and administrative space for student services and other administrative functions. Funding for the renovation would come from local businesses and private organizations in the form of direct cash and in-kind service contributions, as well as direct financial support from the PCC Foundation for furnishing and other equipment. Pueblo Community College is anticipating direct cash contributions totaling $32,500 for relocation expenses, new lab computers, wiring and installation, and the addition of overhead projectors. The lessor will pay utility expenses. In addition, the lessor has pledge to provide reduced lease rates over the 5-year term of the lease at $6.50 per square foot. In addition, the Dolores Water Conservancy District has agreed to an early release of PCC lease obligation by July 1, 2005. The Southwest Open High School and Methodist Church leases are year to year.

The PCC students, the Southwest Center Advisory Committee and the local community have endorsed the relocation of PCC programs in Cortez into a single site as this facility would provide for a single point of service, longer classroom hours of availability, and a physical environment more conducive to academic instruction. It is anticipated that the new space will enable PCC to increase student enrollment, which has remained relatively flat since 1999. Below are the enrollment history of the Southwest Center and the details of the existing leases.

Cortez Site 5-Year Enrollment Pattern -Fall Semester
Spring
1999	2000	2001	2002	2003	2004

FTE	69	46	67	48	58	66
Dup. Head Count	340	225	378	248	280	324
FTE % Increase		-33.3%	45.7%	-28.4%	20.8%	13.8%

Current Leases for Cortez Site Annual Cost Facility Sqft Lease Basis

Dolores Water Conservancy Dist.Bldg. 4,220 SW Open High School 720 Methodist Church n/a

$38,580 $9.14/Sqft $4,500 $12 per classroom per night of use $900 $300 per semester

Total Existing Leases 4,940 $43,980 5-Year Cost = $219,900 New Facility 10,874 $70,681 5-Year Cost = $353,405 Difference 5,934 $26,701 $133,505

ATTACHMENT: None

RECOMMENDATION:

Staff recommends approval contingent upon receipt of adequate funding for renovation, and confirmation of early release from DWCD lease.

Southwest Center Cortez Site Facility Expansion

Request for Approval

Pueblo Community College (PCC/College) is seeking approval from the State Board of Community Colleges and Occupational Education (SBCCOE) to lease a new facility for the Southwest Center – Cortez Site, which is located in Cortez, Colorado. The facility will expand PCC’s capacity to offer classes both during daytime and evening hours and will also consolidate student services, staff offices, and classrooms into a physical environment that is conducive to the learning environment. This document provides the Board with information about the Southwest Center, including history, enrollment patterns, current facilities, future facilities needs, and the proposed new space.

Profile of the College

Pueblo Community College (PCC/College) is a comprehensive community college and is one of thirteen community colleges within the Colorado Community College System (CCCS).

The College offers technical, business, and health-related vocational certificates and associate degree programs and transfer associate degree programs. The main campus is located in Pueblo and serves Pueblo County, which has a population of 141,172. The Fremont Campus, located approximately 35 miles west of Pueblo in Canon City, serves a population of 49,648 in Fremont and Custer Counties. The Southwest Center, 315 miles southwest of Pueblo, includes the Durango and Cortez sites that serve Dolores, Montezuma, La Plata, San Juan, and Archuleta Counties. The Durango and Cortez sites have full-time staff who provide day-to-day support services and are reliant, for the most part, on part-time faculty for the delivery of programs and courses. These counties have a combined population of 80,172.

	Five-County Service Area 2000 Census Population
Dolores	Montezuma	La Plata	San Juan	Archuleta	Total
1,844	23,830	43,951	558	9,989	80,172

Mission

The College fulfills its role as a comprehensive community college by offering vocational/technical certificates and degrees as well as courses and associate degrees that prepare students for transfer to baccalaureate institutions. The College’s presence in Southwestern Colorado embraces the PCC mission: “To develop and support learning over the course of a lifetime leading to positive change in the lives of individuals, families, and communities”. The Durango site offers transfer courses and degrees as well as vocational programs in Law Enforcement and Nursing. The Cortez Site offers transfer general education courses for students who are preparing for a baccalaureate degree.

History of the Southwest Center Cortez Site Development

In response to Southwestern Colorado educational needs, the State Board for Community Colleges and Occupational Education and the Colorado Commission on Higher Education (CCHE) assigned to Pueblo Community College, in 1988, a five-county service area that included the counties of Archuleta, Dolores, La Plata, Montezuma, and San Juan. Also serving these counties were Fort Lewis College (FLC), a liberal arts baccalaureate institution and San Juan Basin Technical School (SJBTS), a provider of vocational training at the certificate level. At the time, Pueblo Community College entered into an agreement with SJBTS and SBCCOE: “…. “to develop and deliver the necessary academic support courses and the ADN [Associate Degree in Nursing and electronic programs.”

The February 11, 1988 CCHE Board Minutes reflect the action taken to officially assign PCC the five-county service area.

"E. Assignment of Additional Service Area Responsibility to Pueblo Community College

Dr. Timothy Greider stated that the Community College and Occupational Education System [CCOES] requested that the area of Dolores, Montezuma, La Plata, San Juan and Archuleta counties, a region of the state that is not assigned to any community college or other institution offering two-year programs, be assigned to Pueblo Community College. Dr. Greider reported that the staff regarded the requested change as acceptable and reported that no institution with ready access to the area desires to have the two-year program service assignment. He also reported that the assignment of this service area fulfills an objective of Commission policy of ensuring educational services at all levels to all parts of the state.

Governing board testimony in support of the staff recommendation was heard from Richard Allen, SBCCOE, and John Snider, CSU system.

Staff Recommendation:

That the Commission approve the assignment of the service area encompassing Dolores, Montezuma, La Plata, San Juan, and Archuleta counties to Pueblo Community College.

Action:

Commissioner Hawkins made a motion to approve the staff recommendation. Commissioner Swick seconded the motion and the motion carried unanimously."

When the Southwest Center was started in 1988, Pueblo Community College received a 100 FTE per year funding allocation for two years of development of the Southwest Center. The fiscal allocation was funneled through SJBTS for budgeting and disbursement. All individuals employed to work in the PCC Southwest Center programs and services were employees of SJBTS, and the two entities were co-located in the SJBTS building located ten miles east of Cortez. The joint agreement with the San Juan Basin Technical School was terminated in October of 1992; and at that time, all personnel devoted to the efforts of the PCC course and program offerings became PCC employees. Also, all PCC programs and course offerings were placed under the direct administration of PCC.

With this change in the relationship, PCC began renting office and classroom space from SJBTS for the purpose of serving students who lived in Montezuma County, which included Cortez. Because the Technical School used their classrooms during daytime hours, the PCC Cortez offerings were limited to evening classes. In 1995 PCC began renting additional space, from the Dolores Water Conservancy District (located in Cortez), for the purpose of establishing a technology center. In the summer of 2002, SJBTS increased PCC’s rent by approximately $20,000. Since the College would not gain any space with the additional cost and since PCC was involved in extensive budget cuts, it was decided to vacate the SJBTS facilities and to begin using the Dolores Water Conservancy District facilities for classrooms and offices. Since the facility could accommodate only two classrooms, the College sought space from the Cortez High school. The high school principal was going to allow the College to use the facilities; however, PCC was notified two weeks before classes started that the Montezuma - Cortez District RE-1 School Board wanted to charge PCC $20,000 rent per year. With little time to find space and with the fiscal constraints, the College rented, at a much lower rate, additional space from the Southwest Open High School (Alternative School) and the Methodist Church and used the space for 2002-2003 and 2003-2004.

Unfortunately, the Southwest Open School and the Methodist Church are available only during evening hours. PCC has been able to offer a limited number of day-time classes in the two classrooms at the Dolores Water Conservancy Building. Also the facilities are not conducive to a positive educational experience: The Cortez Site has no biology lab (for pre-nursing biology classes), lab supplies and microscopes are kept in plastic bins and are transported to whatever facility is available for the semester, students sit at round tables while trying to focus on a lecturing faculty at the front of the room, and students drive from one building to another and from one location to another during the 15 minute break between classes. Needless to say, students and citizens who discuss these situations with PCC Administrators are disappointed and also question when the SW part of Colorado will be able to have better facilities for their students.

Enrollment Patterns

The following table summarizes the Cortez site enrollment. The headcount is listed as “unduplicated”, and this represents the number of class seats occupied per semester.

		Cortez Site Five-Year Enrollment Patters
	Fall 1999	Spring 2000	Fall 2000	Spring 2001	Fall 2001	Spring 2002	Fall 2002	Spring 2003	Fall 2003	Spring 2004
Semester FTE	68.80	75.13	45.87	74.30	67.13	70.47	48.20	68.6	58.13	66.67
Duplicated Headcount	340	343	225	378	378	325	248	354	280	324

The current facilities limit the number of daytime classes that can be offered. It is anticipated that adding daytime classes may positively affect enrollment, and most important, serve the needs of community members who cannot attend during evening hours.

Current Leases for Cortez Site

Pueblo Community Colleges has three lease agreements for teaching sites in Cortez: the Dolores Water Conservancy District, the Southwest Open High School, and the Methodist Church.

The current lease with the Dolores Water Conservancy District (DWCD) expires in September 2006. The College President, Dr. Mike Davis, wrote a letter to the DWCD Board and requested a release from the current lease. (ATTACHMENT 1) The Southwest Advisory Committee Chair, the Vice President for the Fremont Campus and Southwest Center, and the Southwest Center Director attended the DWC Board meeting on May 13, 2004 to address the College’s request. At this meeting, the Board members voted to release Pueblo Community College from the lease effective July 1, 2005. Although it was not an official action of the board, a discussion took place and the board informally agreed to release PCC from the lease if a suitable tenant was found by January 1, 2005. (ATTACHMENT 2)

The Southwest Open High School and the Methodist Church facilities are leased on a year-to-year basis, so there are no long-term lease obligations. The following table illustrates the characteristics of the current facilities being used in Cortez and the current cost for these facilities.

Facility	Square Footage/Classrooms	Cost Per Year	I. Cost Basis
Dolores Water Conservancy	4,220	$38,580	$9.14 pr square foot
District Building
Southwest Open High School	5 Classrooms	$ 4,500	$12 per classroom per
			night of use
Church	1 Classroom	$ 900	$300 per semester
Total		$43,980

Student and Community Concerns

The Southwest Center Advisory Committee, local citizens, and students have been very vocal during the past few years about their concerns related to the inadequate teaching facilities and the students’ frustrations of having to drive from one location to the next in any given evening. There is a sentiment among students and local citizens that, even though the Southwest corner of Colorado is the only region in Colorado that does not have a permanent community college facility, they should not have to accept inadequate rented facilities. Community members and business leaders have voiced, to the College President and Vice Presidents, their concerns that the Cortez site is not visible to the community, inadequate for higher education, and fragmented. (ATTACHMENT 3)

When the College President and Vice Presidents held an open meeting with Cortez students and Advisory Council members in Fall 2003, this concern was voiced even stronger and with an expectation that the College would at least explore other rental options. The administrative team agreed to move forward with a review of other facilities.

Identification of New Site

PCC staff and administrators viewed several facilities in Cortez and found that the available space was either too small, too expensive, or required too much renovation and modification.

Recently, PCC was made aware of the availability of a large section of an outdoor mall, known as Cortez Plaza that is in a very visible location in the community. It is located on the 2000 block of Main Street (US Highway 160), which is the entrance point into Cortez. The proposed site includes 10,874 square feet and has sufficient space to house six classrooms, a biology laboratory, and computer room. It also has space for offices for the Southwest Center staff that includes an on-site Student Services Coordinator, an administrative assistant, and work-study students. It will include work space for part-time faculty, a general workroom, and a study area for students.

The facility has a large number of parking spaces, is accessible for students with disabilities, and it well-lit during the evening hours. It is closely located to restaurants and is also easily accessible from the highway.

Over the past two years, the Southwest Center Advisory Committee has made it clear to the College administration that they are concerned about the quality of the educational environment in the currently leased facilities as well as the need to make the college more visible to the community. This site would be very visible to the community, but more important, would provide a physical facility that creates a conducive and positive educational environment.

The following picture is the section of the mall that is being considered in this proposal.

Financial Considerations

When contacted by College administrators to tour the facility, the owner/developer, Tom Maley, became very enthusiastic about renting to the College and indicated his desire to make concessions with his rental price and seek outside help for funding. He met with PCC Administrators and the Southwest Center Community Advisory Committee and voiced his concern and belief that his company, along with other Cortez business and citizens, needed to step forward and support the facility expansion. He indicated that he wanted to participate in a project that would provide community college educational experiences for the citizens of Montezuma County. Mr. Maley has pledged a cash donation of $5,000 and challenged all board members to seek additional donations. Since that time, the College has received additional cash pledges of $6,000 from Cortez citizens and five Cortez Banks pledged $1,000 each, which brings the total pledges to $16,000 towards the cost of the renovation. (ATTACHMENT 4)

At the same time, Mr. Maley and a group of local citizens decided to take it upon themselves to find ways of renovating the facility, without cost to PCC. Mr. Maley has indicated that he will reduce the rent to $6.50 per square foot if he can work the lease agreement with the Southwest Center Foundation, that would, in turn, rent it to PCC at this below market value for commercial/agency space rental. The Committee Chair then located an architect, Charles A. Hubbard, who donated his architectural services to draw a schematic design for the facility. (ATTACHMENT 5)

Recognizing that the renovation would be costly, the Advisory Committee Chair, the Vice President for the Fremont Campus and Southwest Center, and the Southwest Center Director met with the Mont Dolores Home Builders Association to request their services, free of charge, to remove all interior walls and to cap off all electric and plumbing in the first phase. They went one step further and asked the Association to donate services to frame the inside and to pull all electrical and plumbing to their installation point. The Mont Dolores Home Builder’s Association has decided to take this project on as a community version of Extreme Makeover and plan to donate all labor for the demolition and re-building of the facility. The local Advisory Committee has committed to seek funds to hire a project coordinator to oversee the renovation, and the local Advisory Committee plans to raise enough funds for the renovation costs.

College administrators have been invited to attend the June 1, 2004 Montezuma County Commissioner’s meeting to request a waiver or reduction of fees for removal of the construction materials from the demolition site.

PCC currently leases 4,220 square feet of space from the Dolores Water Conservancy District and approximately 720 square feet of classroom space from the Southwest Open High School and the Methodist Church for a total cost of $43,890. The new facility would provide 10,874 square feet of space for a total cost of $70,681. This would provide an additional 5,930 square feet for an additional cost of $26,791. The College has included this in the current budgeting process and believes that this is a wise investment of funds, considering the student and community needs as well as the potential for increasing enrollment.

With all of these factors in place and with the community support and desire to have one location for PCC classes in Cortez, the College believes that this is the opportune time to move forward with this project. It is important to note that, in all community meetings, the College Administrators were very clear about the fact that the College is exploring options and could in no way move forward without State Board approval.

Summary of Request

Pueblo Community College is asking the SBCCOE to consider the approval of the College to enter into a long-term lease (5 years) for a facility located in Cortez, Colorado, and the College is requesting that this review take place during the SBCCOE June 8 and 9, 2004 meeting. If approved, this will provide ample time to move forward and to seek solid funding for the renovation of the facility. The College does not plan to expend any general fund dollars for the renovation of the building. The project will be contingent upon cash and in-kind donations and well as the use of PCC Foundation funds that are available to the Southwest Center.

ATTACHMENT 1

ATTACHMENT 2

ATTACHMENT 3

ATTACHMENT 4

ATTACHMENT 5

AGENDA ITEM VI.E.

STATE BOARD FOR COMMUNITY COLLEGES AND OCCUPATIONAL EDUCATION

June 9, 2004

TOPIC: Renewal of Designated Area Vocational School Approval

PRESENTED BY: Barbara McDonnell, Vice President for Legal Affairs and Vocational Education Administration

EXPLANATION:

Section 4 of the Colorado Vocational Act rules provides for approval by the State Board of Designated Area Vocational Schools (DAVS). A DAVS is defined in CVA Rule 2.8 as:

[A] School whose school board has declared its role and mission to deliver intensive instruction in career and technical education. The School shall offer a minimum of five vocationally approved unique single site programs and enroll at least 75% of the facility’s total secondary student population in vocationally approved programs. The School shall offer specialized student support services staff (vocationally-credentialed counselors and/or job development/placement specialists) and employ a vocationally-credentialed administrator operating in that role. There shall be agreements for providing career and technical education which shall include, but are not limited to, other schools in-district and schools from neighboring districts.

Designated Area Vocational Schools may claim up to 15% of the facility’s total eligible costs as administrative costs for CVA reimbursement. Generally school districts are able to claim 5% of their total eligible costs as administrative costs for CVA reimbursement.

Currently there are eight Designated Area Vocational Schools. They are Bollman Occupational Center (Adams 12); Pickens Technical College (Aurora Public Schools); Career Education Center (Denver Public Schools); Boulder Valley Technical Education Center; Warren Occupational Technical Center (Jefferson County Public Schools); St. Vrain Career Development Center; Career Enrichment Park (Adams 50); and Grand Junction’s Career Occupational Center.

Bollman Occupational Center and Career Education Center (Denver Public Schools) have applied for renewal of their DAVS status. All schools continue to meet the criteria for DAVS designation.

ATTACHMENTS:

Application for Eligibility cover sheets for:

Bollman Occupational Center

Career Education Center (Denver Public Schools) RECOMMENDATION:

Staff recommends that the Board approve the DAVS renewal applications of Bollman Occupational Center and Career Education Center (Denver Public Schools).

AGENDA ITEM VI.F.

STATE BOARD FOR COMMUNITY COLLEGES AND OCCUPATIONAL EDUCATION

June 9, 2004 TOPIC: Action Plans Resolution PRESENTED BY: George Delaney, Chief Operating Officer

EXPLANATION:

The Governor established a Task Force to explore efficiencies in the Colorado Community College System. The Task Force report, issued April 1, 2004, included recommendations in the areas of Information Technology, the Lowry Campus, System Administration Budget Reduction, Distance Learning and Financial Aid Operations. Subsequently, these recommendations, with the exception of Financial Aid, were codified in state statute by HB 04-1086.

The Board directed that plans to address each recommendation be developed with accompanying timetables. These action plans, setting the direction for the Systems’ implementation of the recommendations, should be formally adopted by the Board.

ATTACHMENTS: Resolution and Action Plans

RECOMMENDATION:

Staff recommends the Board approve the resolution authorizing the action plans for the implementation of the Task Force and HB 04-1086 recommendations.

Colorado State Board for Community Colleges

and Occupational Education

9101 East Lowry Boulevard Denver, Colorado 80230 (303) 595-1552 FAX (303) 620-4043

State Board for Community Colleges and Occupational Education Resolution Concerning Action Plans to Implement Task Force Recommendations

WHEREAS, the State Board for Community College and Occupational Education desires to implement the recommendations of the Governor’s Task Force on Efficiency in Colorado Community Colleges, and;

WHEREAS, the State Board for Community College and Occupational Education desires to be in compliance with the requirements set forth in HB 041086 and;

WHEREAS, the State Board for Community Colleges and Occupational Education desires to provide clear direction to the System CEO and the Presidents’ Council for the implementation of these recommendations;

NOW THEREFORE, the State Board for Community Colleges and Occupational Education System approves the attached action plans for the implementation of the Task Force report and HB 04-1086 in the areas of Information Technology, Lowry Campus, System Administration Budget, Distance Learning, and Financial Aid.

This resolution will take effect upon State Board approval and remain in effect and be revisited annually from the effective date.

Adopted by the State Board for Community College and Occupational Education at its June 9, 2004 meeting in Pueblo, Colorado.

Patricia Erjavec, SBCCOE Chair

State Board Members

Patricia Erjavec

Board Chair

Tamra Ward

Vice Chair

Stephen Chapman Kurt Culbertson Barbara McKellar Ralph Nagel Jeannie Reeser Andy Wyatt

Christopher Jones

SSAC Representative

John Salladay

SFAC Representative

Interim President

Patricia Erjavec

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Printed on recycled stock�

Task Force Recommendation: “Adopt a centralized, standardized, and integrated information Technology (IT) system, which includes standard software and hardware for all IT functions. The benefits of a centralized IT System offer greater efficiency, reliability, and the ability to use IT as a tool to standardize business functions.”

“All Institutional Research (IR) functions should be performed at the college level or by the Colorado Commission on Higher Education independent of System office support, except for audit functions. This will require CCCS to maintain one universal data base with individual college partitions for virtual privacy, with all data governed by standardized definitions, guidelines, and reporting standards and procedures.”

Implementation Team:

- The System CEO and Presidents’ Council will be responsible for Implementation. Task Forces may be established for the following activities:

ƒ Standardizing data elements for student reporting.

ƒ Inventory and analysis of current system-wide resources in IT.

ƒ Determination of “standard software and hardware” for System IT operations.

ƒ Development and implementation of a new “centralized, standardized, and

integrated” IT system will involve many System and college staff during the

project. Project teams will be created for each of the four major System areas

impacted:

• Financial Services

• Human Resources

• Financial Aid

• Student Services

These project teams will be made up of representatives from all colleges and System staff who will dedicate up to 60% of their time during the phase of implementation in which they are involved.

Areas of Review/Recommendation:

- Standardize student reporting data elements.

- Inventory and analysis of current system-wide resources.

- Development of standardized software and hardware for System IT.

- Organizational alternatives for providing system-wide IT services.

- Development of a new centralized, standardized, and integrated IT system for all college and System operations.

Timeline:
July 1, 2004 -	Implement standardized data elements for student reporting using current IT system. (This does not include common chart of accounts).
July 1, 2004 -	Contract with provider to develop and implement a new centralized, standardized and integrated IT system for CCCS.
October 1, 2004 -	Report to the Board on current IT resources, any proposed realignment and recommendations on organization structure and standard software and hardware for the System. Budget reduction and centralized organization will be considered as a joint objective.
January 1, 2005 -	Implement resource and organizational realignment as approved and software and hardware standardization over the next six months.
New IT System:
July 1, 2004 -	Provide contract.
July 1, 2005 -	Finance system implemented
January 1, 2006 -	Human Resources system implemented
April 1, 2005 -	Financial Aid system work begins
June 30, 2006 -	Financial Aid system implemented
July 1, 2005 -	Student Services begins
June 30,2007 -	Student Services system implemented

Action Plan-IT Sys-Inst Research Func

Task Force Recommendation: “The Board should examine what steps would be necessary to remove itself from the current conveyance agreement with the U.S. Department of Education and to develop to the highest and best use the remainder of the Lowry Campus. Potential changes at the Lowry campus should be based on discovering ways to increase revenues and decrease costs to the System. The plan will determine the existence of more profitable uses for the remainder of the land not currently used by Community College of Denver and Community College of Aurora, both of whom currently utilize the campus.”

Implementation Team:

- The System CEO and the Presidents' Council will be responsible for implementation. Task Forces will be established as needed.

Areas of Review/Recommendation:

-Conduct a plan for the Lowry campus reflecting current CCA and CCD uses as well as other uses and identify land and buildings to be analyzed for “highest and best” use.

- Verify appraised value of land and buildings.

- Develop cost and benefit analysis of all buildings and land determined available for other development considerations.

- Identify potential changes for the use of specific buildings and land on the campus, based upon the plan and cost analysis. This would include analysis of revenue potential as well as cost reduction for campus operation.

-

Determine development restrictions on Lowry campus property in place by City and County of Denver, City of Aurora, and the Lowry Redevelopment Authority.

-

Determine the steps necessary to remove the Lowry campus portions identified from the

U.S. Department of Education conveyance.

Timeline:

July 1, 2004 - Contract established with planning/development specialist.

October 1, 2004 - Progress report to the Board.

January 1, 2005 - Begin negotiations with U.S. Department of Education to remove determined land and buildings at Lowry from the current conveyance.

April 1, 2005 - Preliminary plan for the Lowry campus presented to the Board.

June 1, 2005 - Plan for Lowry campus approved by the Board.

February 1, 2006 - Begin process of obtaining a third party developer for use, development, or sale of Lowry property.

May 1, 2006 - Board selects third party developer.

June 1, 2006 - Developer under contract and disposal process begins.

Action Plan-Lowry

Task Force Recommendation: “The State Board shall implement a total-funds reduction of at least 35% in the administrative costs of the System office. Based on the $17.0 million FY 2004 budget, this reduction represents a cost savings of $5.95 million and should be redistributed to the colleges or invested in projects that will result in long term efficiencies.”

Implementation Team:

- A System office management team including function managers, Director of Budgets and the COO. Consultation with college presidents will be part of the process.

Areas of Review/Recommendation:

- Analysis of all functions approved for the System office and determination of expertise needed to fulfill function.

- Organizational review of all operations for realignment of staff or consolidation of duties. This will included the Career and Technical Education operations as recommended by the Task Force.

- Review of financing sources available to the System office for possible refinancing of operations.

- Analyze other potential revenues or cost reductions for the System office operation such as renting out a portion of the System office building.

Timeline:

May 13, 2004 - Present preliminary budget reduction proposals to the Board.

June 8, 2004 - Board approval of budget reductions to be implemented July 1, 2004.

July 1, 2004 - First series of reductions implemented.

October 1, 2004 - Progress report to the Board on achieving the remainder of 35% reduction.

December 1, 2004 - Proposal to the Board for review and approval of further budget reductions to be implemented.

July 1, 2005 - Full 35% reduction in administrative costs implemented and reported to the Board.

Action Plan-Reduce Costs

Task Force Recommendation: “Restructure distance learning to increase revenues and decrease costs. The new structure would require Colorado Community College System to provide, and all colleges to use exclusively, a common utility infrastructure; it would also maintain a common standard for security and accreditation. Individual colleges will develop and offer their own courses.”

Implementation Team:

- The System CEO and Presidents’ Council will be responsible for Implementation. Task Forces may be established as needed.

Areas of Review/Recommendation:

-

Analysis of current distance learning provided, including platforms used, services provided, students enrolled, and costs and revenues.

-

Analysis of common services potentially provided system-wide, including but not limited

to: Utility Infrastructure Course Management System Course Design Course Quality Control Faculty Training Consortial Instruction Common Accreditation

- Impact of system-wide services on hybrid and web-enhanced courses provided by colleges.

- Common utility infrastructure fit with centralized IT operation.

- Consider options for how to organizationally and financially handle distance learning. CCCOnline Status Auxiliary/Enterprise Operations FTE Impact

Timeline:

July 1, 2004 - Task Force appointed as determined.

September 1, 2004 - Progress report to the Board

November 1, 2004 - Progress report to the Board

January 1, 2005 - Final recommendations and proposed actions to the Board for review and approval

Action Plan-Restructure DL

Task Force Recommendation: “Investigate and implement improvements to financial aid business practices and support technology with the goal of reducing the administrative per package cost to $30. On campus financial aid counseling will continue to be available directly to students.”

Implementation Team:

- The System CEO and Presidents’ Council will be responsible for Implementation. Task Forces may be established as needed.

Areas of Review/Recommendation:

- Analysis of current system-wide staffing and cost of providing financial aid services (review and verification of study presented to Task Force).

- Time and work flow analysis of current financial aid operations (review and verification of study presented to Task Force).

- Analysis of “best practices” as compared to current System operations.

- Review and comparison of software enhancements to financial aid business practices.

- Analysis of cost and benefits to outsource financial aid business practices.

Timeline:

July 1, 2004 - Task Force appointed as determined.

September 1, 2004 - Progress report to the Board including results of analysis of staffing, costs, and work flow-time allotment per task.

November 1, 2004 - Progress report to the Board including “best practice” analysis of current operations.

January 1, 2005 - Report to Board on proposed changes to System financial aid operation.

Note: See action plan for IT integration. The financial aid component will not be implemented until June 30, 2006 as proposed. Therefore only those changes, short of new IT software, can be implemented by July 1, 2005.

Action Plan-System-wide Fin Aid Oper